You are at the heart of everything we do and it’s important to us that we maintain your trust and confidence by handling your personal information with respect.
This policy (together with our terms and conditions of website use and any other documents referred to within it) sets out the basis on which any personal data we collect from you, or that you provide to us, via our website made available and operated at filmcityfutures.com, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
By using our website, you agree to this policy. If you do not agree, please do not use our website or submit any personal data through it.
The data controller is Jump Cut Crew, a registered Scottish charity with charity number SC031842, a company incorporated in Scotland with company number SC220474 and having its registered office at Film City Glasgow, 401 Govan Road, Glasgow, G51 2QJ. Our data protection manager is Rachel Wilson, who can be contacted at firstname.lastname@example.org.
INFORMATION WE MAY COLLECT FROM YOU AND BASIS FOR COLLECTION
We will process your personal data on the basis of legitimate interests, for example where the collection and processing of information is necessary for the delivery of our services and where our services could not be delivered without collecting and processing this information, and the manner in which it is collected and processed is not detrimental to the data subject or would be considered to be an unexpected use of that data.
Where you have entered into an agreement or contract with us, we need to process your personal data in order to give effect to that agreement. We will also use your contact details prior to entering into any agreement for the purposes of entering into that contract.
Where you have entered into a contract with us, failure to provide personal data may mean that we are unable to properly implement the contract and that you are unable to exercise certain contractual rights.
We will also process data as a not for profit organisation to connect with individuals who have online accounts or regular contact with us.
In some cases, we may process personal data on the basis of consent. Where we do so, we will provide full details of why we are seeking consent your consent so that you will be able to consider whether to provide that consent. Where you have provided consent, you have the right to withdraw that consent at any time.
We may collect and process the following information about you:
- name, e-mail address, address, telephone number, details of your device, and/or particulars of your social media account;
- bank details;
- details of work/employment and projects you have been involved in;
- funding you have received;
- information that you provide when filling in forms on our website;
- details of pitches made to us;
- photographs/images and film footage of you;
- information you provide when you report a problem with our website;
- information you provide when interacting with content made available by third parties upon our website;
- information you provide you contact us by phone, e-mail, social media or otherwise;
- health and accessibility information for the purposes of communicating with you;
- details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own administrative purposes or otherwise, and the resources that you access; and
- your IP address.
We will collect this information in a variety of ways including directly from you, when you use or website, when you contact us or when a third party provides information about you to us, for example, other organsiations who have referred you to us, any representative appointed to act on your behalf.
Your personal data will be retained in hard copy and on our secure servers.
We may collect information about your computer, including, where available, your operating system, browser type and version, time zone setting and browser plug-in types and versions for system administration and to collate aggregate information.
We also use analytical cookie files. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
If you wish to delete any cookie files, please refer to the instructions for your file management software to locate the file or directory that stores cookies. Our cookies will contain the domain name filmcityfutures.com within the file name.
You may refuse to accept cookie files by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you choose this setting, you may be unable to access certain parts of our website.
STORAGE OF PERSONAL DATA
Unfortunately, the transmission of information via the internet is not completely secure. Although we will take steps to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, please be assured that we will use strict procedures and security features to try to prevent unauthorised access to, destruction of or damage to such personal data.
USES MADE OF THE INFORMATION
We use information held about you in the following ways:
- to provide services supporting writers, directors and producers and to promote the success of Scotland’s film sector;
- for the purposes of providing funding;
- for the purposes of entering into agreements with you and meeting our obligations and exercising rights under that contract;
- to improve our website and to ensure that content from our website is presented in the most effective manner for you and for your computer or other access device;
- to provide content to you;
- to provide content you have uploaded to others;
- to assist in generating funding for content made available via our website, or the further development of that content;
- to carry out our obligations arising from any contracts entered into between you and us;
- to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to notify you about changes to our service or website;
- to allow us to consider your comments, queries and suggestions and respond, if necessary;
- as part of our efforts to keep our website safe and secure;
- to comply with any legal obligations;
- to protect the rights, property or safety of others; and
- to enable or facilitate the exercise of our rights under our terms and conditions of website use.
We may also use your personal data to contact you by mail, telephone, e-mail or other electronic messaging service with information on content, products and services that may be of interest to you.
If you do not wish to receive such communications from us, please email us at email@example.com.
We may keep personal data which we collect for a reasonable period for any of the purposes mentioned above.
DISCLOSURE OF YOUR INFORMATION
We may share your personal information with:
- those providing funding in relation to content made available via our website;
- business partners, suppliers and subcontractors, for the performance of any contract we (or they) enter into with you; e.g. sending Creative Scotland and BFI NETWORK successful applicants’ information – these will be kept in line with Creative Scotland’s and BFI NETWORK’s retention arrangements;
- business partners and suppliers in order that they may contact you with offers of goods and services that may be of interest to you; and
- IT and software providers, cloud computing providers, analytics and search engine providers that assist us in the improvement and optimisation of our websites.
We may disclose your personal information to third parties:
- in the event that we sell or buy any business or assets, in which case, we may disclose your personal data to the prospective seller or buyer of such business or assets;
- if our business or substantially all of its assets are acquired by a third party, in which case, personal data held by our website users may be one of the transferred assets;
- to protect the rights, property, or safety of us, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Where we engage a third party to process personal data on our behalf, we do so on the basis of written instruction to that party who is under a duty of confidentiality and who is obliged to implement appropriate technical and organisational measures to ensure the security of the data. They are not permitted to use your personal data for their own purposes.
THIRD PARTY PERSONAL DATA
You have the following rights in relation to your data:
– the right to ask us not to process your personal information for marketing purposes
– the right to be informed about the use of your data
– the right to access the data about you that is collected by us
– the right to rectification
– the right to erasure
– the right to restrict processing
– the right to data portability
– the right to object
– the right to not be subject to automated decision-making
You can exercise your right to prevent such processing by contacting us at firstname.lastname@example.org.
Unfounded or excessive requests may be refused, in which case feedback regarding the reasons for refusal will be given.
Our websites may, from time to time, contain links to and from the websites of content providers, advertisers and affiliates, or others. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner. Further information is available at www.ico.org.uk
Information Commissioner’s Office
0303 123 1113